The Blake Law Firm (BLF) is a premier boutique firm specializing in real estate and business law. As a growing firm with a thriving statewide practice, we have an immediate need for a full Time Legal Assistant based in California.

While this position is 100% permanently remote (no future "return to office" mandates), we are specifically seeking a candidate based in California. Candidates who reside outside of California will NOT be considered for this position.

Who this role is for:

• Candidates who have a history of job stability, a minimum of 3 years of experience in an administrative assistant or executive assistant role

• Candidates who have a dedicated home office space with no distractions or noise

• Candidates who are able to work during our office hours: Mon-Fri 8:30 am to 5 pm PST

• Candidates who are have good technology skills, enjoys working in spreadsheets

• Candidates who have excellent attention to detail, responsiveness and follow through

• Candidates who are open to growing into a paralegal and/or marketing position

Key Responsibilities

We are seeking an organized and detail-oriented Administrative Assistant to provide high-level support to our team. The ideal candidate will be responsible for streamlining our office workflows through efficient document management, expert data organization, and professional communication.

• Digital File Management: Maintain and organize our digital filing systems, ensuring all documents are stored, indexed, and retrieved according to company protocols for maximum efficiency.

• Document Production: Prepare, format, and finalize various professional documents to support department needs.

• Drafting & Editing: Compose clear, accurate correspondence and perform thorough proofreading and editing of reports, memos, and internal communications.

• Excel Proficiency: Create and maintain complex spreadsheets; utilize advanced features such as sorting, filtering, pivot tables, and conditional formatting to organize and analyze data.

• Mail Processing: Manage the daily intake, sorting, and distribution of incoming mail and coordinate the preparation and dispatch of outgoing packages and correspondence.
  

  • Provide back up phone coverage when the other Legal Assistant is out of office, sick or on vacation

  • Screen PNC (potential new clients) and set up new client files/matters

  • Respond to work related emails, phone calls, letters, and other communications in a prompt and professional manner

  • Provide business development support (edit presentation slides, support team with video recordings, edit video transcripts, do market research

  • Review, organize and manage client files (all digital files)

  • Enter expenses into practice management system

  • Provide assistance with internal data analysis (excel spreadsheets)

  • Perform other administrative tasks as directed by the attorneys

Technical Skills: Candidates must proficient with:

• MS Office Suite (Word, Excel, Outlook)

• Google WorkSpace (GMail, Google Docs, Google Sheets) 

• AI programs such as Gemini
  
  Candidates must have the following:

• Exceptional organizational skills

• Strong attention to detail

• Strong written and verbal communication

• Ability to manage multiple priorities and multi-task in a fast-paced environment

• Eagerness to learn

• Willingness to ask questions and 

• Ability to follow firm processes and procedures

• Self-Motivated and strong work ethic

• Positive team attitude

  
  For consideration, please submit a resume to christy@blakelawca.com with “Legal Assistant Position” in the subject line. The Blake Law Firm is an equal opportunity employer.